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Constitution of the Association of Pakistani Americans of Central Florida
 

Preamble
The Association of Pakistani Americans of Central Florida is a voluntary mass organization of Americans of Pakistani Descent regardless of their residential status, socio-economic standing, and political, ethnic, or sectarian sensibilities. Its primary function is to provide a focus for organizing the social and cultural life of our community and to enhance our communication and interaction with other communities.

On occasions, when a general consensus exists within the community, it works for and takes public positions on issues of interest to the community. It engages in social, cultural and educational and charitable programs under the authority of its general body and under the provisions of its constitution, in order to serve the Pakistani and American community.

Articles of Association

I. NAME
The name of the association is Association of Pakistani Americans of Central Florida.
II The place in this state where the principal office of the Corporation is to be located is the City Orlando, Orange County.

III. PURPOSE
The Association is a social, cultural and philanthropic organization. Fundamentally, it is non-profit, non-ethnic, non-sectarian, and non-political in character. The organization is organized for the above stated  purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax

IV. CHARTER
The charter of the Association is to provide a centralized focus for the activities of the Pakistani community at large, and to promote the social and cultural heritage of its members for their benefit as well as for the benefit of the American society in general. The Association uses its resources to enhance inter and intra-communal harmony and cooperates with other organizations pursuing similar objectives. , for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

V. MEMBERSHIP

A. Regular membership to the Association, with full voting rights, is open to all people of Pakistani origin, irrespective of caste, creed, or color.
B. Associate membership of the Association, without voting rights, is available to all others who endorse and support the objectives of the Association. These members may participate in all activities of the Association.
C. Honorary membership of the Association, without voting rights, may be awarded to members of the public at large, whose contributions towards the goals and objectives of the Association are recognized by the general body of the Association.
D. An up-to-date record of the Association's membership shall be kept in a membership register. The voting rights of the regular members will be contingent upon their being dues paying members.
E. The rights and privileges, as well as duties and responsibilities of the members are equal, independent of their social status and/or economic standing.

Vl. GOVERNING BODY

A. The governing body of the Association of Pakistani Americans of Central Florida;
Which, is nominated by the trustees of the association and elected by the general members of the Association? It is responsible for running the day to day affairs of the Association on behalf of its members and is directly responsible to its general body and the board of trustees.
 Board of Trustees:
It shall act as the overseer and custodian of the Association.
It shall consist of active members of the Association elected as prescribed in the Bylaws.
It shall have control of all fixed assets and property of the Association.

B. The Board of Directors consists of the following officers:

1. President
2. Vice President
3. General Secretary/Clerk
4. Treasurer
5. Director Public Relations
6. Director Youth Affairs.
7. Director Social Affairs.
8. President of Previous Board (Ex-officio)
The President, the Vice President, the General Secretary, and the Treasurer are the Corporate Officers of the Association. All Directors serve one year term.

VII. ELECTIONS
A. The members of the Board of Directors are elected by secret ballot at the annual meeting of the Association. The annual general body meeting of the Association is held each year on or around the 23rd of March, Republic Day of Pakistan

B. The Board of trustees will nominate an election commission from its members. This commission will ask for nominations from its members & suggest names of nominee with consensus of simple majority of the members of the board. In case of a deadlock, the board of trustees will make the final decision. The names of the members of the Commission shall be included in the annual election general body meeting notification sent to the membership as indicated in Article VIII, paragraph C.

C. In matters of procedures and any disputes related to the election, the decisions of the board of trustees are final and binding on parties concerned.

VIII. FINANCES
A. Funds for meeting and expenses of the Association activities shall be financed by annual dues, special assessments, and voluntary contributions. All regular and associate members are required to pay an annual membership fee. The memberships are due for renewal on the 23rd of March, and the dues are payable within six weeks of the annual elections.
B. Standard accounting procedures are to be followed for keeping the ledgers of the Association.
C. The Association receives gifts, donations, and contributions, provided their terms do not violate the constitution of the Association. All such gifts are publicly received and acknowledged.
D. The accounts and ledgers of the Association are open to all its members. These would be available at all general body meetings of the Association, and at other reasonable times when requested by the members.
E. Receipts of such gifts and donations shall not be used to affect the rights, privileges, responsibilities and duties of any member or members of the Association. Specifically no special rights or privileges shall be accorded to the donors that are not available to the other members of the Association unless as decided by the board of trustees.
IX. MEETINGS
A. In general, meetings of the general body of the Association are convened by the Board of Directors and are presided over by the President of the Board of Directors.
The Board of Directors shall convene B. Special general body meeting if at least 20 voting members request such a meeting, in writing, for a stated purpose.
C. Agenda for a general body meeting will be sent to the Association members at least four weeks before the scheduled date of the meeting.
D. Except for general body meetings to consider a vote of no confidence, or an amendment to the Constitution, or dissolution of the Association.
1. All general body meetings would be considered valid if 25% of the voting members or 50 voting members (whichever is less) are present. If the meeting is canceled due to a lack of quorum, a second meeting may be called to consider the same agenda. This second meeting will be considered valid if 20% of the voting membership or 40 voting members (whichever is less) are present.
2. All decisions at general body meetings would be by a simple majority vote of those in attendance.
X. REMOVAL FROM OFFICE
A. The entire Board of Directors, or any member thereof, can be removed from the office by a vote of no confidence passed in a general body meeting, by a two thirds majority of the attending voting members, provided that:
1. The resolution of no confidence has been moved by a voting member and is supported by at least four other voting members and is approved by the board of trustees unanimously.
2. At least 60% of the voting membership or 100 voting members (whichever is less) are present.
B. The proceedings of the general body meeting or a portion thereof, considering a vote of no confidence, shall be conducted by a Presiding Officer elected for this purpose by the board of trustees.
C. Supplementary elections to fill a vacant position in the Board of Directors shall be held within 8 weeks of the position becoming vacant, or the next general body meeting, whichever is earlier.


XI. AMENDMENTS TO THE CONSTITUTION
A. The Articles of the Constitution and its by-laws can be amended at a general body meeting convened for this purpose by a two thirds majority vote of the attending members provided that:
1. A written amendment proposal has been submitted to the Board of trustees before the convening of the general body meeting & needs to be approved by the board.
2. The proposal is made by a voting member and is supported by at least four other voting members.
3. At least 40% of the voting membership or 100 voting members (whichever is less) are present.
B. The Board of Directors will initiate the process for convening a general body meeting to consider a proposed amendment to the Constitution, within two weeks of the receipt of such a proposal. The text of the amendment proposal shall be included in the general body meeting notification sent to the membership.

XII. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article Third hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

XIII. DISSOLUTION OF THE ASSOCIATION
A. The general body shall have the authority to dissolve the Association at a general body meeting convened for this purpose by a two thirds majority vote of the attending members provided that:
1. A dissolution proposal in writing has been submitted to the Board of Directors who will send it to the board of trustees for their final approval, before the convening of the general body meeting.
2. The proposal is made by a voting member and is supported in writing by at least two thirds of the total voting membership of the Association.
3. At least two thirds of the total voting-members of the Association are present in the meeting.
4. The dissolution shall become effective only if the voting on the proposal has been preceded by an approval by two-thirds majority vote of an appropriate plan for the disposal of the assets and liabilities of the Association.

By-Laws of the Association

I. MEMBERSHIP
A. For the purpose of regular membership, the term persons of Pakistani origin will mean persons who are:  Either citizens of Pakistan, descendants of the citizens of Pakistan or married to a Pakistani citizen or descendant.
B. Only paid regular members of the Association, with at least 4 weeks standing, are eligible for voting in the general body meetings.
C. Only regular members of the Association are eligible for seeking an elective office in the Association, provided they have been regular members of the Association for a consecutive period of at least one year prior to an election.
D. Award of an honorary membership will be recommended by the Board of Directors of the Association, and bestowed in a general body meeting of the Association. Honorary members will not be required to pay any dues.

II.GOVERNING BODY :

A. Board of Directors
As the governing body of the Association, the Board of Directors and Board of trustees shall strictly abide by the constitution of the Association, and the State and Federal constitutions of the United States of America.
1. Among other things, the day to day activities and functions of the Board of Directors include planning and execution of activities to further the objectives of the Association, preparation of budgets, and appropriation, collection and disbursement of Association's funds, representing the Association in public and private forums, maintenance of its records, and assets and convening of general body meetings.
2. The Board of Directors is responsible for all preparations needed to hold the annual general elections.
3. The Board of Directors is responsible for keeping the general membership informed of all significant activities and developments pertaining to the interests of the Association.
4. The Board of Directors shall meet at least four times a year. For those meetings four members will constitute a quorum and all decisions will be made by a simple majority vote. For the information of the Association's membership, the approved minutes of the Board meeting will be posted on APAoCF's web-site.
5. In case a position on the Board of Directors becomes vacant due to non-disciplinary reasons, the Board of Directors shall have the power to fill the position until the next scheduled elections.
6. In case one or more positions on the Board of Directors are not filled on the date of the election, a supplementary election will be held to fill those positions within 90 days.

B. President
The President of the Board of Directors represents the Association at all occasions and supervises and coordinates all of its activities. In addition the

President:
1. Presides over the meetings of the Board of Directors and the general body of the Association.
2. Is responsible for overall management of Association's administrative and financial affairs.
3. Institutes various committees and sub-committees as needed.
4. Prepares and presents the Annual Report to the general body of the Association.
5. Co-signs with the Treasurer all checks issued on behalf of the Association.
C. Vice President
The Vice President represents the President in his/her absence. In addition the Vice President:
1. Assists the President in discharging the duties of his office.
2. Looks after the administrative details of the Association's activities.
3. Is responsible for overall community relations.
D. General Secretary
The General Secretary maintains and preserves all records of the Association. In addition the General Secretary:
1. Prepares agenda for meetings and records the minutes.
2. Notifies the Association membership about the meetings and activities of the Association.
3. Tracks internal and external correspondence.
E. Treasurer
The Treasurer is responsible for the management of the Association's financial affairs. In addition the Treasurer:
1. Prepares the annual budget and the annual financial report of the Association.
2. Maintains records of collections and disbursements of Association's funds.
3. Manages the Association's bank account, prepares all checks to be issued on behalf of the Association and signs them with the President.
4. Receives and deposits all monies on behalf of the Association.
5. Maintains up-to-date dues payment records of the members.
F. Director of Public Relations
The Director of Public Relations is repository of all information about the Association its goals and its activities. The Director:
1. Prepares, maintains, and provides such information to the general public and the media.
2. Is responsible for maintaining liaison with the public media and other organizations.
G. Director Youth affairs: 
The Director of youth Affairs handles youth related events and affairs.
1. Maintains liaison with various student organizations.
2. Organize meetings and coordinate social and educational programs for youth and any related activities.
H. Director Social Affairs
The Director of Social Affairs looks after the details of various social and cultural activities of the association. In this role the Director:
1. Helps the Board of Directors in the planning and organizing of the Association's activities.

III. ELECTIONS
A. Each candidate for an elective office is nominated by at least one voting member of the Association and is seconded by another voting member. The candidates must accept the nominations before the names can be placed on the list of candidates. All nominations shall be in writing and appropriate nomination forms shall be provided by the Election Commission for this purpose.
B. The nominations can be withdrawn by the nominators with the consent of the nominee or by the nominee on his own at any time during the election proceedings.
C. After the nominations have been filed, the candidates shall have the right to address the general body for a time interval to be specified by the Elections Commission.
D. The time, date and place for annual elections will be set and notified to the Association membership at least four weeks before the proposed date of the elections.
E. The results of the voting shall be announced on the floor of the meeting. A formal notification of the results of the election shall be prepared by the Elections Commission and circulated in the community after the election is over.
F. The formal succession and handing over of the charge of the Association's Board of Directors includes, but is not limited to the following:
1. Membership & mailing lists.
2. Records of resolutions and minutes of Association meetings.
3. Records of correspondence.
4. Account ledgers, check books and bank records.
5. Instruments of incorporation of the Association.
6. Seals and stamps.
7. An inventory of the assets of the Association.
8. All assets as recorded in the inventory.

IV. FINANCES
A. The dues paid by the members are on an annual basis and are not prorated.
B. The Treasurer shall present a financial report at the annual general body meeting. This report shall describe the overall status of the Association's finances, and disclose the income earned and expenses incurred.
C. Any member of the Board of Directors can spend up to $500.0 on behalf of the Association by getting approval from the President and the Treasurer of the Association.
D. Amounts above $500.00 shall require formal prior approval of the Board of Directors.
E. The Association shall maintain a bank account in a local bank to manage the finances of the Association.
F. The checks are prepared by the Treasurer and co-signed by the Treasurer and the President.
G. Monies received by the Treasurer or the Treasurer's appointees are always deposited directly in the Association's bank account. Private accounts are not to be used under any circumstances to keep Association's funds for any period of time.
H. No indebtedness shall be undertaken by any member of the Board of Directors on behalf of the Board of Directors without prior or explicit approval of the full Board of Directors.
I.  Any financial indebtedness that requires the Association's commitment and involves sums of monies larger than 50% of the Association's annual revenues derived from membership dues shall have to be approved by a general body meeting of the Association.

V. MEETINGS
A. Any member of the Association can attend any meeting of the Board of Directors as an observer.
B. The meetings shall be presided over by the President or in his/her absence by another office bearer in the following order of succession:
1. Vice President
2. General Secretary
3. Treasurer
C. There shall be at least one general body meeting every year on or close to the Republic Day of the Islamic Republic of Pakistan. General elections of the Association shall be held during this meeting. In addition to this, appropriate community gatherings shall be held throughout the year to celebrate events of national and cultural significance.
D. Other general body meetings can be called by the Board of Directors or members of the general body for special occasions.

VI. MEMBERSHIP FEES
A. Membership fees shall be as follows:
1. Individual $15.00
2. Family $25.00
3. Student $10.00
B. Yearly membership fees may be revised by the Board of Directors.
C. Family includes wife, husband and all children under age 12.

VII. ARTICLES OF ASSOCIATION
The rules contained in the current edition of Robert's Rules of Order will govern the meetings of the Association in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order the Association may adopt.

VIII. GENERAL WAIVER
For the purpose of the first elections of the Association the pertinent provisions of the
Constitution and its by-laws may be waived as needed.

IX. ADOPTION OF THE CONSTITUTION
The constitution and the by-laws laid down heretofore will become the Constitution and By-Laws of the Association of Pakistani Americans of Central Florida.
as and when adopted by the general body meeting of the Association for this purpose.
The original Constitution APA of Central Florida was approved on 9/20/6